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<p>[QUOTE=&quot;philologus_1, post: 8368477, member: 92212&quot;]Immediately after each purchase I do 4 things:</p><p>1. Assign the coin a collection catalog number.</p><p>2. Begin a Word document for the coin which includes the listing photo, all the listing&#039;s information, the URL from which I purchased (or won at auction) the coin, and a cut-and-snip pasting of the entire listing. This document is given a filename that begins with the catalog number.</p><p>3. Make an entry on my collection&#039;s master Excel spread sheet for the coin. Each line of the spreadsheet includes the coin&#039;s catalog number, the Word doc&#039;s filename, a brief/summary description, purchase date, purchase price (before shipping, handling, and fees), and any KEY pertinent info. I keep minimal numismatic info on the spreadsheet because ALL that (and much more) is on the Word doc.</p><p>4. Make a new flip for the coin (even before the coin&#039;s arrival), and include the collection catalog number on the coin flip.</p><p><br /></p><p>Then upon arrival of the coin:</p><p>1. It is weighed and measured; and that info added to the Word doc.</p><p>2. It is photographed IF the listing pic doesn&#039;t accurately portray the coin.</p><p>3. It is added to the flip and placed in my collection boxes, in numeric order, as per the catalog number I assigned the coin.</p><p><br /></p><p>The cross referencing of catalog numbers allows me to easily find the coin if I am viewing the document; and to easily find the document if I am looking at the coin.&nbsp; Likewise, the cross-referencing connected to the spreadsheet is readily helpful.</p><p><br /></p><p>The Word doc for each coin is quite dynamic and never static. As I accumulate info on the coin type it gets added to the Word doc. That includes related numismatic, historic, geographic, political, religious/mythological, and biographical data. In addition I add sales info of coins of the same type. Some Word docs are just 3 or 4 pages, but most exceed 5 pages. Several are WELL over 25 pages. </p><p><br /></p><p>With over 500 coins in my collection this system works very well, has not proved at all burdensome, and allows for great flexibility in terms of exactly what (and how much) information can be easily accumulated for each coin.</p><p><br /></p><p><b>P.S.:</b> Plus, should I die before the collection is dispersed, the person I have designated to facilitate its dispersion (and my survivor(s)) will have ALL the info they need -- in an organized and easy to use bundle.[/QUOTE]</p><p><br /></p>

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