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<p>[QUOTE=&quot;calcol, post: 2657538, member: 77639&quot;]Each coin gets a unique inventory number. I keep verbal and numerical data in a spreadsheet.&nbsp; Makes it easy to sort, search and do calculations.&nbsp; Pictures I keep in individual directories (i.e. folders), one for each coin. Individual coin directories are grouped under category directories (Roman_Republic, Roman_Imperial, two_cents, half_eagles, etc.). For some coins, I have as many as 20 pictures; too much megabytage for use in spreadsheets or word processor docs.&nbsp; For each pic, I use long file names that describe the coin, grade, inventory number and pic number for that coin.&nbsp; There are some tricks and utilities for naming files in Windows that avoid typing repetitive info for each file name.</p><p><br /></p><p>When a coin is sold, the spreadsheet info on it is moved to a different spreadsheet, and the pics go into a group of directories under a master directory&nbsp; with the name of images_formerly_owned.</p><p><br /></p><p>Programs: Excel, FastStone (great, free image viewing/manipulating program), bulk rename utility (great, free program for renaming groups of files).</p><p><br /></p><p>Cal[/QUOTE]</p><p><br /></p>

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