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<p>[QUOTE="Gavin Richardson, post: 3106341, member: 83956"]Here’s my system:</p><p><br /></p><p>STEP 1: Take my own photograph of the coin. </p><p><br /></p><p>STEP 2: Enter the coin into my personal catalogue, which is simply an MSWord document with tables. I have a separate document for each era of coins (e.g., Twelve Caesars, Severans, etc.). The table records all relevant info, including a unique catalogue number for each coin. </p><p><br /></p><p>[ATTACH=full]787124[/ATTACH] </p><p>STEP 3: Make a tray insert for the coin with the same unique catalogue number but a briefer description. </p><p><br /></p><p>Into the tray with insert it goes. </p><p><br /></p><p>[ATTACH=full]787125[/ATTACH] </p><p>PROS: A systematic and well documented means of cataloging, appropriate for a modest collection like mine consisting of under 300 coins.</p><p><br /></p><p>CONS: I wish my catalog could automatically generate my insert information. I know some collectors who have systems that can do that. Since I’m not using any prefab software, everything I do is just done myself through Word via cut and paste and manual formatting in an insert template. </p><p><br /></p><p>I as of yet do not have ways of cataloging original owner documentation and proof of provenance, which is becoming increasingly important. I have saved almost all that info and right now just have all that material in a three ring binder. Using my unique catalogue number, I should be able to match up that information easily enough but haven’t devised a system for doing so yet.[/QUOTE]</p><p><br /></p>
[QUOTE="Gavin Richardson, post: 3106341, member: 83956"]Here’s my system: STEP 1: Take my own photograph of the coin. STEP 2: Enter the coin into my personal catalogue, which is simply an MSWord document with tables. I have a separate document for each era of coins (e.g., Twelve Caesars, Severans, etc.). The table records all relevant info, including a unique catalogue number for each coin. [ATTACH=full]787124[/ATTACH] STEP 3: Make a tray insert for the coin with the same unique catalogue number but a briefer description. Into the tray with insert it goes. [ATTACH=full]787125[/ATTACH] PROS: A systematic and well documented means of cataloging, appropriate for a modest collection like mine consisting of under 300 coins. CONS: I wish my catalog could automatically generate my insert information. I know some collectors who have systems that can do that. Since I’m not using any prefab software, everything I do is just done myself through Word via cut and paste and manual formatting in an insert template. I as of yet do not have ways of cataloging original owner documentation and proof of provenance, which is becoming increasingly important. I have saved almost all that info and right now just have all that material in a three ring binder. Using my unique catalogue number, I should be able to match up that information easily enough but haven’t devised a system for doing so yet.[/QUOTE]
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How do you manage records, documentation, notes, etc
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